The California State University (CSU) has responsibility to protect sensitive personal data and maintain confidentiality of that data under the Information Practices Act (IPA), Title 5, and the Family Educational Rights and Privacy Act (FERPA). Personal data includes (and not limited to) the following:
The Office of the Chancellor issued coded memorandum (HR2002-27 and HR2003-5) detailing the CSU's requirements for protecting confidential data. Additionally, the Office of General Counsel for the CSU issues and maintains a Records Access Manual, which provides an overview of federal and state law governing access to records possessed by the CSU.
IPA, California Civil Code Section 1798, et seq. protects individuals' privacy rights in "personal information" contained in state agency records. Additionally, Sections 42396 through 42396.5 of Title 5 of the California Code of Regulations address privacy and the principles of personnel information management.
FERPA affords student certain rights with respect to their education record, one of which is the right to consent to the disclosure of personally identifiable information except to the extent that FERPA authorizes disclosure without consent.
CSUSB's Records, Registration, and Evaluations Office provide campus guidelines for complying with FERPA. Furthermore, CSUSB's Acceptable Use Policy for Electronic Communications provides general principles regarding respect for privacy and sharing of account passwords.
CSUSB requires all employees who have been determined to have a need for access to confidential personal information complete a Confidentiality & Compliance Form. This form is filed in the Human Resources Department. It is the responsibility of each department manager to ensure that forms are completed by their employees and returned to Human Resources.
Further information on these state and federal laws as well as CSUSB's policies, can be obtained at the following web site locations:
To assist employees in understanding the IPA and to prevent inappropriate disclosure of information, below is a summary of key components:
The right to privacy is a personal and fundamental right protected by Section 1 of Article I of the Constitution of California and by the United States Constitution. All individuals have a right of privacy in information pertaining to them. The California's Legislature has found that: