Hiring Process

Emergency Appointments


To hire on an "Emergency" basis (180 days for CSUEU - Units 2,5,7,9 classifications; 60 days for APC - Unit 4 classifications; and 90 days for SETC - Unit 6 classifications), the Hiring Department needs to provide Human Resources with the following:

  1. A completed Employment Application,
  2. A Position Description, and
  3. A Personnel Action Request Form (PAR), approved by the Vice President, that includes the following:
    • Section I: Memo to Human Resources
      • Indicate the Intent of the request including Effective Date
    • Section II: Requisition
      • Include the Classification Title, Salary/Hourly Rate, Job Code/Range, Department Name/Dept. ID, Time Base, Position Number, and Funding Source
    • Section III: Hiring Freeze Exemption Message
      • Indicate Source of Funds and Justification
    • Section IV: Approval Signatures

Long-Term Temporary Appointments


To hire on a "Long-Term Temporary" basis for 12-Month Appointments, Hiring Department can post the position through the regular recruitment process, or hire from the pools of qualified candidates for certain classifications. To hire on a long-term temporary basis, the Hiring Department needs to provide Human Resources with the following:

  1. A Personnel Action Request Form (PAR), approved by the Vice President, that includes the following:
    • Section I: Memo to Human Resources
      • Indicate the Intent of the request including Effective Date
    • Section II: Requisition
      • Indicate the Classification Title, Salary/Hourly Rate, Job Code/Range, Department Name/Dept. ID, Time Base, Work Schedule, Position Number, Pay Plan, Position Status, Employment Type (provide anticipated expiration date), Recruitment Type and Funding Source.
    • Section III: Hiring Freeze Exemption Message
      • Indicate Source of Funds and Justification
    • Section IV: Approval Signatures
      • Permanent positions must include the President's approval
  2. A fully detailed Position Description and a Job Posting including Duties and Qualifications
  3. A Hiring Memo
    • After Interviews are conducted and a candidate is selected, the Hiring Departments submits a Hiring Memo to HR including the following information:
      • Candidate's Name
      • Effective Date
      • Expected End Date
      • Desired Salary

Permanent Staff Appointments


To hire for "Permanent" staff positions, departments can post the position through the regular recruitment process, or hire from the pools of qualified candidates for certain classifications. To hire for Permanent staff positions, the Hiring Department needs to provide the Human Resources Department with the following:

  1. A Personnel Action Request Form (PAR), approved by the Vice President, that includes the following:
    • Section I: Memo to Human Resources
      • Indicate the Intent of the request including Effective Date
    • Section II: Requisition
      • Indicate the Classification Title, Salary/Hourly Rate, Job Code/Range, Department Name/Dept. ID, Time Base, Work Schedule, Position Number, Pay Plan, Position Status, Employment Type (provide anticipated expiration date), Recruitment Type and Funding Source.
    • Section III: Hiring Freeze Exemption Message
      • Indicate Source of Funds and Justification
    • Section IV: Approval Signatures
      • Permanent positions must include the President's approval
  2. A fully detailed Position Description and a Job Posting including Duties and Qualifications
  3. A Hiring Memo
    • After Interviews are conducted and a candidate is selected, the Hiring Departments submits a Hiring Memo to HR including the following information:
      • Candidate's Name
      • Effective Date
      • Expected End Date
      • Desired Salary

MPP (Management Personnel Plan) Appointments


Departments can hire for MPP Positions on a Temporary or Regular basis. MPP positions do not need to be advertised through the regular recruitment process. To hire for MPP Temporary or Regular Positions, the Hiring Department needs to provide the Human Resources Department with the following:

  1. A Personnel Action Request Form (PAR), approved by the Vice President, that includes the following:
    • Section I: Memo to Human Resources
      • Indicate the Intent of the request including Effective Date
    • Section II: Requisition
      • Indicate the Classification Title, Salary/Hourly Rate, Job Code/Range, Department Name/Dept. ID, Time Base, Work Schedule, Position Number, Pay Plan, Position Status, Employment Type (provide anticipated expiration date), Recruitment Type and Funding Source.
    • Section III: Hiring Freeze Exemption Message
      • Indicate Source of Funds and Justification
    • Section IV: Approval Signatures
      • Regular positions must include the President's approval
  2. A fully detailed Position Description and a Job Posting including Duties and Qualifications
  3. A Hiring Memo
    • After Interviews are conducted and a candidate is selected, the Hiring Departments submits a Hiring Memo to HR including the following information:
      • Candidate's Name
      • Effective Date
      • Expected End Date
      • Desired Salary

If the position was advertised, the department will need to conduct Interviews, select a candidate from the interviews, submit a Hiring Memo recommending the candidate for hire. The Memo needs to be approved by the appropriate Area Administrator or designee and must include:

  • Candidate's Name
  • Effective Date (and Expected End Date if temporary), and
  • Desired Salary

If the position was not advertised, and the candidate was appointed by an Area Administrator, the Initial PAR must indicate:

  • Candidate's Name,
  • Effective Date (and Expected End Date if temporary), and
  • Desired Salary

Express Recruitment


The Express Recruitment Process can be utilized to hire "Long-Term Temporary," "Probationary" and "Management" positions. It can be utilized in conjunction with the Pool Recruitment type.

  • Note: A Search Committee is not utilized for the Express Recruitment Process, only the Department Hiring Manager and a Human Resources Manager will be involved.
  • This process requires HR to screen applications and recommend top candidates for interviews (exceptions apply for classifications in Units 4, 6 & 8).
  • Interviews will be conducted one-on-one by Department Hiring Manager.

To utilize the Express Recruitment Process, the Hiring Department needs to provide Human Resources with the following:

  1. A Personnel Action Request Form (PAR), approved by the Vice President, that includes the following:
    • Section I: Memo to Human Resources
      • Indicate the Intent of the request including Effective Date
    • Section II: Requisition
      • Indicate the Classification Title, Salary/Hourly Rate, Job Code/Range, Department Name/Dept. ID, Time Base, Work Schedule, Position Number, Pay Plan, Position Status, Employment Type (provide anticipated expiration date), Recruitment Type and Funding Source.
    • Section III: Hiring Freeze Exemption Message
      • Indicate Source of Funds and Justification
    • Section IV: Approval Signatures
      • Permanent positions must include the President's approval
  2. A fully detailed Position Description and a Job Posting including Duties and Qualifications. The position will be required to be posted for two weeks.
  3. A Hiring Memo
    • After Interviews are conducted and a candidate is selected, the Hiring Departments submits a Hiring Memo to HR including the following information:
      • Candidate's Name
      • Effective Date
      • Expected End Date
      • Desired Salary